Preview is the default path
Every reminder is rendered for you to read before it can be sent. You approve the wording your customer receives.
Accounts receivable · not accounts payable
Collect what you’re owed,without costing yourself the client.
PaidQuill imports your invoices and keeps an honest ledger: outstanding and overdue balances, AR aging, and DSO. When it’s time to nudge someone, you read the reminder first, and nothing sends automatically unless you turn that on yourself.
One tenant-isolated workspace for your company’s customers, invoices, and audit history.
Open ledger — March
USD
| Invoice | Customer | Due | Balance | Status |
|---|---|---|---|---|
| INV-1042 | Hartley & Voss | Mar 02 | 4,800.00 | Overdue |
| INV-1057 | Copperline Studio | Mar 11 | 1,150.00 | Partial |
| INV-1061 | Nemeton Catering | Mar 28 | 2,940.00 | Open |
| INV-1035 | Alder Frame Co. | Feb 20 | 0.00 | Paid |
AR aging8,890.00 outstanding
Current1–3031–6061–9090+
Automatic sending off
Hi Hartley & Voss team,
A quick note that invoice INV-1042 for $4,800.00, due March 2, is still open. If payment is already on its way, please disregard this.
Happy to resend the invoice or answer any questions.
— Your team, via PaidQuill
Three entries. One accountable sequence.
From invoice pile to clean ledger, in one sitting
The order matters: you can’t remind anyone until the balances are right, and balances aren’t right until the invoices are in.
- STEP 1 · IMPORT
Get your invoices in
Import a CSV with column auto-mapping, enter invoices by hand, or upload PDFs and photos for extraction with confidence scoring. Anything uncertain is flagged for review, not posted silently.
- STEP 2 · RECONCILE
See exactly who owes what
Track balances per customer, AR aging across the five standard buckets, and DSO. Record full or partial payments; every balance is recomputed from payment records.
- STEP 3 · REMIND
Nudge, on your terms
Set reminder rules, then preview exactly what each customer would receive. Already-paid invoices are skipped, and no invoice gets more than one reminder per run.
Everything the ledger needs, nothing it doesn’t
PaidQuill does receivables — the money coming in. It doesn’t touch your bills, payroll, or bookkeeping.
- Customers & payment termsContact records with terms, plus open and overdue balances per customer.
- Payments, full or partialBalances recomputed from payment rows; statuses stay honest: open, partial, overdue, paid, or written off.
- AR aging & DSOCurrent through 90+ by days past due, per-customer breakdown, and CSV export.
- StatementsPer-customer statements of open invoices and payments received.
- CSV import, done carefullyPreview before committing, automatic column mapping, and safe re-imports that don’t duplicate rows.
- PDF & image extractionUpload invoice documents for field extraction with confidence scores and a review queue.
- Multicurrency reportingTrack invoices in the currency billed and report across currencies.
- Audit historyCreation, edits, payments, and emails are logged, so you can answer who did what and when.
Built for owners who worry about the relationship
The hard part of collections isn’t arithmetic — it’s tone. These controls exist so the software never says something you wouldn’t.
Automation is opt-in, and off
Automatic sending ships disabled. Turning it on is a deliberate company setting, and you can turn it back off at any time.
Never remind someone who paid
Payment status is computed from payment records, and the reminder engine skips anything already settled.
Your data stays your company’s
Each workspace is tenant-isolated with admin and member roles, so customer and invoice history is visible only to your team.
Start with the invoices you’re already chasing in your head.
Create a workspace, import your open invoices, and see what needs attention. Reminders wait until you say so.